With my last posting the Project Manager was in sight. He is the one to manage the project team. I also mentioned that the Project Board can have criteria a Project Manager should take into consideration when managing the project. There are limits within which a Project Manager is free to operate. This makes management by exceptions possible. You as a Project Board do not have to meet on a regular basis. Only when the Project Managers anticipates a shift out of given limits he might call a meeting with the Project Board.
Most common criteria are money, organization, quality, information and time. It is up to the Project Board to choose and set these criteria. Bear in mind that you, the Project Board, are considered to know the strength and weaknesses of your organization, you know where things might need your attention, what freedom is acceptable in specific circumstances. Again however this does not release your as Project Board from your responsibilities.
Of course you remain entitled to call a meeting whenever you like. Also in this case it is your understanding of the organization that helps you define what the best thing to do is. In many cases phases in a project are used to evaluate the past and consider the next steps. But remember the Project Manager is not expected to decide on these things but to advise and suggest. You are in charge and you will remain in charge by this way of working.
Later on we will consider Quality Assurance. And we will have to look into something called Project Approach. The criteria we mentioned in this posting will also need some further consideration. Are there other things you would like me to discuss?
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